11th Floor Lecture Hall

The 11th Floor Conference Room is a fully-equipped Zoom Room to support hybrid lectures. It has two HDMI inputs for connecting laptops and tablets and an in-room iMac for presentations. The touch control pad is located on the podium next to the iMac.

Using the Touch Pad

The touch padtouchpad has two primarymain modes:screens, the Crestron andpanel & Zoom Rooms.

To start choose Basic Mode. Here you will have 4 options.

Laptop

1. Connect the laptop using the HDMI/USB-c cable on the podium.
2. The projector should detect input and turn on, if not, press the LAPTOP button on the Creston control panel.
3. When you are all done with the room, please make sure to shut down the system. Go to the control panel, click SHUTDOWN & RESET in the bottom right corner, then hit SHUTDOWN SYSTEM.

Note: 

There is a dot in the right top-hand corner of the LAPTOP button. If the dot is red, the laptop is not being detected/plugged in correctly. Make sure all cables are securely plugged in. The dot will be in green when an input is detected.

iMac

The iMac can be used to download your presentation or present from a USB drive

1. Wake up the iMac on the podium with the wireless mouse/keyboard.
2. Press the iMAC button on the Creston control panel. The system will power on and project the iMac. 
3. When you are all done with the room, please make sure to shut down the system. Go to the control panel, click SHUTDOWN & RESET in the bottom right corner, then hit SHUTDOWN SYSTEM.

Note:

• If the mouse or keyboard is not responding, first check if they are turned on, then plug them in via lightning cable to charge.
• There is a USB slide remote in the drawer below the iMac. It can be used with either the iMac or a laptop by connecting the included USB receiver. The slide remote uses AAA batteries; if they are dead see an ICERM staff member for replacements.

Zoom

1. Click Zoom on Creston panel
2. Pull down the tab at the top of the touchpad and click the ⌂ button to get to the Zoom panel. 
3. Click the Join button and enter the code for an existing Zoom Meeting or click New Meeting to start a new Zoom Meeting. 
4. Once joined you will have many options, start by clicking the Start Video button to share video from the room.
   Then most all details can be adjusted in the Crestron apppanel. Toggle back to adjust the camera and volume levels. 

Note: 

Switching camera from front to rear - After you join a zoom, you will see a button called Switch Camera. Press is if you want zoom to use the camera in the front of the room rather than the back or vice versa. This is the primaryonly modeplace usedyou can do that.

Camera

Click CAMERA if the talk is going to selectbe inputsin-person and controlentirely done on the projectors,whiteboards. screens,

Lecture Recording and audio.Live Streaming

The Zoomlecture Roomshall appis allowsequipped connectingwith tothe ZoomPanopto system for lecture recording and customizinglive specificstreaming. settingsLecture withincapture aand connectedlive Zoomstreaming Meeting.require To toggle between the apps, swipe downsupport from the topIT middlestaff ofto theoperate. touchBy paddefault, ICERM records and hitstreams theall homelectures iconduring scheduled workshops. Lectures scheduled outside a workshop may sometimes be recorded and streamed with an advanced request by program organizers. See our Recording and Live Streaming Policy for more details.

Microphones

The lecture hall is equipped with six wireless microphone channels, labeled WX1 through WX6. Six lavalier and six handheld microphones are located in the toolbarpodium thatdrawer, appears.

also

labeled

LightingWX1 andthrough Shades

WX6.

RoomAny Lights

combination

Toof controlsix the room lights, select the lights tab on the Crestron touch pad and choose from the available lighting scenes. The lightsmicrophones can be turnedused offduring froma thispresentation sameas screen.long as only one microphone per channel is used.

*** Meaning only 6 mics can be used at any given time.

The room is also equipped with a ceiling-mounted microphone which will capture the sound of members of the audience. The ceiling mic is quite good and can be sufficient for teleconference events that are not being recorded or live-streamed. 

To change the volume of the mics: 

Click MIC on the right side, this will show you the common mics we use. Click SHOW ALL MICS to see more.

*** Best Practice before a lecture/talk is to MUTE ALL MICS then unmute the ones you want to use.

Camera Controls

The lecture hall has two wallcameras, mountedone light controllers. One is located onin the front right wallrear of the room betweenand one in the glassfront. wallBy default, the system will use the rear camera with preset 1.

 To use the camera controls, select ADVANCED then CAMERA CONTROLS.

Here you'll be able to control the camera with PAN & TILT and ZOOM functions. You'll also be able to switch between cameras by toggling between CAMERA REAR and CAMERA FRONT.  

Lobby Monitors

The lecture hall system is set up to stream the events to the two large monitors in the lobby area outside the lecture hall. By default, the monitors will automatically switch over when the lecture hall AV system is started and switch back to the signage when the AV system is shut down.

To manually turn the monitors from video -> signage or vice versa hit ADVANCED. Here you can toggle between VIDEO and SIGNAGE for both the left and right monitors.

Note: 

You can change the volume settings for the monitors under the MIC tab and adjust the LOBBY MONITORS volume slider.

Screen Display

The Lecture Hall Crestron controls 5 displays. The left & right lobby monitors, the left & right projectors inside the room, and the exitconfidence door, and the other ismonitor located in the rear of the roomroom. under

To manually turn all of these off and on hit ADVANCED, then DISPLAY CONTROLS. Here you can toggle all 5 displays independently of each other. Hit MORE to see the confidencetwo monitor.lobby displays. 

Video Routing

The Lecture hall has preset video/audio routing for the Laptop, iMac, Zoom, and Camera modes. These can all be changed manually to display whatever is desired.

Hit ADVANCED, then hit AUDIO/VIDEO ROUTING. Here you'll see two sections, STEP 1:  SELECT YOUR SOURCE and STEP 2: ASSIGN YOUR DESTINATION.  

This will allow you to change what's being projected on the displays, what is being captured for recordings/live streams, and where the sound output is coming from. 

*** There are many unique options one can choose from, remember to click MORE in both sections 1 & 2 for more options.

Note:

Zoom rooms 1 - Presenter's shared screen/ Zoom participants sound
Zoom room 2  - Participant's camera feed/ No Zoom participant sound

Shades & Lights

Glass Wall Light

The glass wall light is controlled with a dimmer switch located in the front right of the room between the glass wall and the exit door.

Room Lights

There are two ways to control the room lights. The first is with the physical control panel located in the front right of the room between the glass wall and the exit door. The second is on the Crestron panel, in the top right corner under LIGHTS. For presentations/lectures make sure to turn the lights on as bright as they go.

Sun Shades and Room Darkening Shades

The room has two sets of shades: sun shades and room darkening shades. Both are controlled with switches located in the front right of the room between the glass wall and the exit door.

• The sun shades are the primary option to block out glare from the sun but still allow some light into the room. This is what ICERM normally uses during lectures.
• The room darkening shades are a much darker option that blockblocks out all of the light coming through the windows. These are used occasionally when watching video presentations in the room.

Presenting from a Laptop

To present from a laptop, follow these steps:

1. Connect your laptop to the HDMI cable in the middle of the conference table. There is an Apple USB-C to HDMI dongle available for laptops that do not have an HDMI connection built-in.
2. The system should detect the laptop and automatically power on the projectors and select the laptop input. Within a few seconds, your laptop screen should appear on the screens.
3. If the system doesn't automatically detect your laptop, press the LAPTOP button on the touchpad. If the touchpad is in Zoom Rooms mode, you must first switch to Crestron app.
4. When you are finished with the room, press SHUTDOWN & RESET on the bottom right corner of the touchpad, then press the SHUTDOWN SYSTEM button.  The projector will power off, the screen will retract, and the system will return to the default state.

Using the iMac

To use the in-room iMac for a presentation, follow these steps:

1. On the touchpad, press the iMAC button to select the iMac and power on the system. If the touchpad is in Zoom Rooms mode, you must first switch to Crestron app. The system will power on the projectors and select the iMac input.
2. If the iMac is awake, the iMac display will now appear on the screens. If nothing appears, use the keyboard or mouse to wake up the iMac. The iMac is unlocked by default, so you should have access to the desktop and a web browser. You can download your presentation to the iMac or present from a USB drive.
3. When you are finished with the room, press SHUTDOWN & RESET on the bottom right corner of the touchpad, then press the SHUTDOWN SYSTEM button.  The projector will power off, the screen will retract, and the system will return to the default state.

iMac Notes

• The iMac keyboard and mouse are rechargeable. If the battery in one of them is low, connect it to the attached lightning cable to charge.
• There is a USB slide remote in the drawer below the iMac. It can be used with either the iMac or a laptop by connecting the included USB dongle. The slide remote uses AAA batteries; if they are dead see an ICERM staff member for replacements.

Microphones for Presentations

The lecture hall is equipped with six wireless microphone channels, labeled WX1 through WX6. Six lavalier and six handheld microphones are located in the podium drawer, also labeled WX1 through WX6. Any combination of six microphones can be used during a presentation as long as only one microphone per channel is used.

Microphones should be rotated to not put too much wear on specific units. When you begin a presentation, please take the microphone located in the front of the drawer and place it at the back of the drawer behind the other microphones when you finish. The microphones use AA batteries and must be powered on to use. Please power off when finished.

The room is also equipped with a ceiling mounted microphone which will capture the sound of members of the audience. The ceiling mic is quite good and can be sufficient for teleconference events that are not being recorded or live streamed. The ceiling mic volume is customizable via a slider on the SHOW ALL MICS page.

The Crestron touchpad has volume sliders for each individual microphone channel under the MIC button on the top right corner of the screen. SHOW COMMON MICS will show an abbreviated list of sliders. SHOW ALL MICS will show individual sliders for every available microphone channel, including the wireless mics and ceiling mic. There are three pages of sliders which can be paged between with the MORE button.

Using Zoom Rooms

Zoom Rooms is integrated into the conference room system to support teleconferences and hybrid meetings. To use the Zoom Rooms feature, first select Zoom on the main Crestron menu, then toggle the touch pad into the Zoom Rooms app as detailed above. This will give you access to the Zoom Rooms interface.

Meet Now

To start a meeting on the fly, select the Meet Now tab on the left sidebar menu and tap the green Meet Now button. The meeting will start with a random meeting ID. You can share this meeting ID via the touchpad or manually to other people to allow them to join the meeting.

Join an Existing Meeting

To join an existing meeting, select the Join tab on the left sidebar menu. A keypad will appear to input the meeting ID. Once you have entered the meeting ID, hit the Join button to connect to the meeting.

In-Meeting Controls

Once you have joined a meeting, the Zoom Rooms app will display a handful of in meeting controls. This allows you to control the in room microphones and camera. If you are the meeting host, you can also control the meeting settings.

Screen Sharing to Zoom

To screen share from the iMac or Laptop inputs to Zoom, connect to a meeting as detailed above. Once in a meeting, you can toggle back and forth between the Crestron and Zoom Rooms apps as needed. Toggle to the Crestron app, select ZOOM as the main source in basic mode, and then select your input source for screen sharing in the Zoom Content Feed box that appears. This will start screen sharing from the selected input. To end the screen share, select OFF in the Zoom Content Feed box.

Lecture Recording and Live Streaming

The lecture hall is equipped with the Panopto system for lecture recording and live streaming. Lecture capture and live streaming requires support from the IT staff to operate. By default, ICERM records and streams all lectures during scheduled workshops. Lectures scheduled outside a workshop may sometimes be recorded and streamed with advanced request by program organizers. See our Recording and Live Streaming Policy for more details.

Lobby Monitors

The lecture hall system is set up to stream the events to the two large monitors in the lobby area outside the lecture hall. By default, the monitors will automatically switch over when the lecture hall AV system is started and switch back to the signage when the AV system is shut down.

These monitors video feed can be changed between the AV system and signage via the ADVANCED tab and sources can be custom assigned via the ADVANCED ROUTING page under the ADVANCED tab.

The lobby monitors sound is off by default but can be enabled and adjusted via the LOBBY MONITORS slider under the MIC tab.

System Shutdown

When you are finished in the conference room, please shutdown the system. To do so, press SHUTDOWN & RESET on the bottom right corner of the touchpad, then press the SHUTDOWN SYSTEM button.  The projector will power off, the screen will retract, and the system will return to the default state.

System Reset

If at any point,When you encounterare anall issue,done you can resetwith the systemroom, please make sure to it'sshut default powered-on configuration by hittingdown the system. Go to the control panel, click SHUTDOWN & RESET in buttonthe andbottom right corner, then selectinghit RESETSHUTDOWN TO DEFAULTSYSTEM.