11th Floor Lecture Hall

The 11th Floor Conference Room is a fully-equipped Zoom Room to support hybrid lectures. It has two HDMI inputs for connecting laptops and tablets and an in-room iMac for presentations. The touch control pad is located on the podium next to the iMac.

Using the Touch Pad

The touch pad has two primary modes: Crestron and Zoom Rooms. The Crestron app is the primary mode used to select inputs and control the projectors, screens, and audio. The Zoom Rooms app allows connecting to Zoom and customizing specific settings within a connected Zoom Meeting. To toggle between the apps, swipe down from the top middle of the touch pad and hit the home icon in the toolbar that appears.

Lighting and Shades

Room Lights

To control the room lights, select the lights tab on the Crestron touch pad and choose from the available lighting scenes. The lights can be turned off from this same screen.

The room also has two wall mounted light controllers. One is located on the front right wall of the room between the glass wall and the exit door, and the other is located in the rear of the room under the confidence monitor.

Glass Wall Light

The glass wall light is controlled with a dimmer switch located in the front right of the room between the glass wall and the exit door.

Sun Shades and Room Darkening Shades

The room has two sets of shades: sun shades and room darkening shades. Both are controlled with switches located in the front right of the room between the glass wall and the exit door.

• The sun shades are the primary option to block out glare from the sun but still allow some light into the room. This is what ICERM normally uses during lectures.
• The room darkening shades are a much darker option that block out all of the light coming through the windows. These are used occasionally when watching video presentations in the room.

Presenting from a Laptop

To present from a laptop, follow these steps:

1. Connect your laptop to the HDMI cable in the middle of the conference table. There is an Apple USB-C to HDMI dongle available for laptops that do not have an HDMI connection built-in.
2. The system should detect the laptop and automatically power on the projectors and select the laptop input. Within a few seconds, your laptop screen should appear on the screens.
3. If the system doesn't automatically detect your laptop, press the LAPTOP button on the touchpad. If the touchpad is in Zoom Rooms mode, you must first switch to Crestron app.
4. When you are finished with the room, press SHUTDOWN & RESET on the bottom right corner of the touchpad, then press the SHUTDOWN SYSTEM button.  The projector will power off, the screen will retract, and the system will return to the default state.

Using the iMac

To use the in-room iMac for a presentation, follow these steps:

1. On the touchpad, press the iMAC button to select the iMac and power on the system. If the touchpad is in Zoom Rooms mode, you must first switch to Crestron app. The system will power on the projectors and select the iMac input.
2. If the iMac is awake, the iMac display will now appear on the screens. If nothing appears, use the keyboard or mouse to wake up the iMac. The iMac is unlocked by default, so you should have access to the desktop and a web browser. You can download your presentation to the iMac or present from a USB drive.
3. When you are finished with the room, press SHUTDOWN & RESET on the bottom right corner of the touchpad, then press the SHUTDOWN SYSTEM button.  The projector will power off, the screen will retract, and the system will return to the default state.

iMac Notes

• The iMac keyboard and mouse are rechargeable. If the battery in one of them is low, connect it to the attached lightning cable to charge.
• There is a USB slide remote in the drawer below the iMac. It can be used with either the iMac or a laptop by connecting the included USB dongle. The slide remote uses AAA batteries; if they are dead see an ICERM staff member for replacements.

Microphones for Presentations

The lecture hall is equipped with six wireless microphone channels, labeled WX1 through WX6. Six lavalier and six handheld microphones are located in the podium drawer, also labeled WX1 through WX6. Any combination of six microphones can be used during a presentation as long as only one microphone per channel is used.

Microphones should be rotated to not put too much wear on specific units. When you begin a presentation, please take the microphone located in the front of the drawer and place it at the back of the drawer behind the other microphones when you finish. The microphones use AA batteries and must be powered on to use. Please power off when finished.

The room is also equipped with a ceiling mounted microphone which will capture the sound of members of the audience. The ceiling mic is quite good and can be sufficient for teleconference events that are not being recorded or live streamed. The ceiling mic volume is customizable via a slider on the SHOW ALL MICS page.

The Crestron touchpad has volume sliders for each individual microphone channel under the MIC button on the top right corner of the screen. SHOW COMMON MICS will show an abbreviated list of sliders. SHOW ALL MICS will show individual sliders for every available microphone channel, including the wireless mics and ceiling mic. There are three pages of sliders which can be paged between with the MORE button.

Using Zoom Rooms

Zoom Rooms is integrated into the conference room system to support teleconferences and hybrid meetings. To use the Zoom Rooms feature, first select Zoom on the main Crestron menu, then toggle the touch pad into the Zoom Rooms app as detailed above. This will give you access to the Zoom Rooms interface.

Meet Now

To start a meeting on the fly, select the Meet Now tab on the left sidebar menu and tap the green Meet Now button. The meeting will start with a random meeting ID. You can share this meeting ID via the touchpad or manually to other people to allow them to join the meeting.

Join an Existing Meeting

To join an existing meeting, select the Join tab on the left sidebar menu. A keypad will appear to input the meeting ID. Once you have entered the meeting ID, hit the Join button to connect to the meeting.

In-Meeting Controls

Once you have joined a meeting, the Zoom Rooms app will display a handful of in meeting controls. This allows you to control the in room microphones and camera. If you are the meeting host, you can also control the meeting settings.

Screen Sharing to Zoom

To screen share from the iMac or Laptop inputs to Zoom, connect to a meeting as detailed above. Once in a meeting, you can toggle back and forth between the Crestron and Zoom Rooms apps as needed. Toggle to the Crestron app, select ZOOM as the main source in basic mode, and then select your input source for screen sharing in the Zoom Content Feed box that appears. This will start screen sharing from the selected input. To end the screen share, select OFF in the Zoom Content Feed box.

Lecture Recording and Live Streaming

The lecture hall is equipped with the Panopto system for lecture recording and live streaming. Lecture capture and live streaming requires support from the IT staff to operate. By default, ICERM records and streams all lectures during scheduled workshops. Lectures scheduled outside a workshop may sometimes be recorded and streamed with advanced request by program organizers. See our Recording and Live Streaming Policy for more details.

Lobby Monitors

The lecture hall system is set up to stream the events to the two large monitors in the lobby area outside the lecture hall. By default, the monitors will automatically switch over when the lecture hall AV system is started and switch back to the signage when the AV system is shut down.

These monitors video feed can be changed between the AV system and signage via the ADVANCED tab and sources can be custom assigned via the ADVANCED ROUTING page under the ADVANCED tab.

The lobby monitors sound is off by default but can be enabled and adjusted via the LOBBY MONITORS slider under the MIC tab.

System Shutdown

When you are finished in the conference room, please shutdown the system. To do so, press SHUTDOWN & RESET on the bottom right corner of the touchpad, then press the SHUTDOWN SYSTEM button.  The projector will power off, the screen will retract, and the system will return to the default state.

System Reset

If at any point, you encounter an issue, you can reset the system to it's default powered-on configuration by hitting the SHUTDOWN & RESET button and then selecting RESET TO DEFAULT.