# Recording & Live Streaming

# Overview of Recording & Live Streaming Policy

<span style="font-weight: 400;">ICERM records all talks given during workshops and all public lectures by default, with the intention of publishing the videos on ICERM’s website. ICERM will not publish any video recording without first receiving a signed release form from the speaker(s). </span>

<span style="font-weight: 400;">ICERM streams workshop lectures live to the Internet via our website. If you do not wish to have your presentation streamed you may **OPT OUT** via the form in Cube. Y</span><span style="font-weight: 400;">ou will be required to log in to their Cube account to do so. Opt-outs should be submitted 24 hours prior to the scheduled time of the talk in order to ensure staff has ample time to process the request. </span>

Click the links to learn more specifics about our [recording policies ](https://docs.icerm.brown.edu/books/policies/page/recording-policy)and our[ live streaming policies.](https://docs.icerm.brown.edu/books/policies/page/live-streaming-policy)

*If you have questions about the recording/live stream policies, please contact the ICERM IT staff by dropping by the administrative offices or emailing [support@icerm.brown.edu](mailto:support@icerm.brown.edu?subject=Printing+Setup "support@icerm.brown.edu").*

# Recording Policy

<span style="color: rgb(0, 0, 0);">ICERM records all talks given during workshops and all public lectures by default, with the intention of publishing the videos on ICERM’s public-facing website. ICERM will not publish any video recording without first receiving a signed release form from the speaker(s). </span>

<span style="color: rgb(0, 0, 0);">**The terms provided in the release form were developed by Brown’s legal counsel and are non-negotiable.** </span>

<span style="color: rgb(0, 0, 0);">ICERM recognizes that there are rare occasions where a speaker’s employer specifically prohibits them from giving recorded talks. In these circumstances, ICERM will not record the speaker as long as ICERM staff is notified at least 24 hours in advance. </span>

<span style="color: rgb(0, 0, 0);"><span style="text-decoration: underline;">Should a speaker explicitly refuse to sign a release form, ICERM will delete the recording of the speaker’s talk.</span> </span>

<span style="color: rgb(0, 0, 0);">If ICERM does <span style="text-decoration: underline;">not receive a signed release form within six months of a recorded talk, ICERM will delete the recording.</span> ICERM may honor requests for limited release delays for cases such as pre-published materials in a presentation. These will be handled on a case-by-case basis. Interested speakers should consult with ICERM staff and/or the directorate.</span>

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<span style="color: rgb(0, 0, 0);">Specific information regarding different types of talks follows below:</span>

##### <span style="color: rgb(0, 0, 0);">**During Workshop:**</span>

<table border="1" id="bkmrk-lectures-%2F-talks%3A%C2%A0wi" style="border-collapse: collapse; width: 100%; height: 170px;"><colgroup><col style="width: 99.876543%;"></col></colgroup><tbody><tr style="height: 35px;"><td style="height: 35px;"><span style="color: rgb(0, 0, 0);">**Lectures/talks:** <span style="background-color: rgb(173, 254, 0);"><span style="background-color: rgb(208, 255, 3);">will be</span></span> recorded, as detailed above. </span>

<span style="color: rgb(0, 0, 0);"></span></td></tr><tr style="height: 45px;"><td style="height: 45px;"><span style="color: rgb(0, 0, 0);">**Tutorial Sessions:** <span style="background-color: rgb(208, 255, 3);">will be</span> recorded if they are live-streamed, or at the request of the program organizers in consultation with the speaker.</span></td></tr><tr style="height: 45px;"><td style="height: 45px;"><span style="color: rgb(0, 0, 0);">**Panel discussions:** <span style="background-color: rgb(208, 255, 3);">will be</span> recorded if they are live-streamed, or at the request of the program organizers in consultation with the moderator. Note that release forms are necessary from everyone on the panel</span></td></tr><tr style="height: 45px;"><td style="height: 45px;"><span style="color: rgb(0, 0, 0);">**Lighting talks, project sessions, problem/discussion sessions, and group work:** <span style="color: rgb(255, 255, 255);"><span style="background-color: rgb(255, 80, 80);">are</span><span style="background-color: rgb(255, 80, 80);"> not</span></span> recorded due to the large number of presenters involved. </span></td></tr></tbody></table>

#####   


##### <span style="color: rgb(0, 0, 0);">**Non-Workshop Related Activities:**</span>

<table border="1" id="bkmrk-invited-talks-and-le" style="border-collapse: collapse; width: 100%; height: 225px;"><colgroup><col style="width: 99.876543%;"></col></colgroup><tbody><tr style="height: 45px;"><td style="height: 45px;"><span style="color: rgb(0, 0, 0);">**Invited Talks and lecture series:** <span style="background-color: rgb(208, 255, 3);">will be</span> recorded at the request of the program organizers, subject to the availability of IT staff and resources. </span></td></tr><tr style="height: 61px;"><td style="height: 61px;"><span style="color: rgb(0, 0, 0);">**Public Lectures:** <span style="background-color: rgb(208, 255, 3);">are recorded</span>, generally by Brown’s media services in order to ensure a high-quality product intended for wide distribution. Restrictions or requirements for recording public lecture speakers should be made known at least 30 days in advance.</span></td></tr><tr style="height: 29px;"><td style="height: 29px;"><span style="color: rgb(0, 0, 0);">**Graduate and Postdoc Seminars:** <span style="background-color: rgb(255, 80, 80); color: rgb(255, 255, 255);">will not</span> be recorded unless otherwise approved by the ICERM director.</span></td></tr><tr style="height: 29px;"><td style="height: 29px;"><span style="color: rgb(0, 0, 0);">**Problem Sessions and Working Sessions:** <span style="background-color: rgb(255, 80, 80); color: rgb(255, 255, 255);">will not</span> be recorded unless otherwise approved by ICERM’s director</span></td></tr><tr style="height: 61px;"><td style="height: 61px;"><span style="color: rgb(0, 0, 0);">**All other events:<span style="color: rgb(255, 255, 255);"> </span>**<span style="background-color: rgb(255, 80, 80); color: rgb(255, 255, 255);">will not</span> be recorded by default. Requests for recording must come from the organizers at least 24 hours in advance and will be considered based on the availability of IT staff and resources and the potential scientific impact as determined by the directorate. </span></td></tr></tbody></table>

# Live Streaming Policy

ICERM streams lectures live on the Internet via our website. If a speaker does not wish to have their presentation streamed they may OPT OUT via the form in Cube. They will be required to log in to their Cube account to do so. Presenters whose talks will be live-streamed are notified via email of their option to opt-out once ICERM staff schedules them for a published talk in Cube. For talks with more than one presenter, if any presenter opts out, the talk will not be streamed. Opt-outs should be submitted 24 hours prior to the scheduled time of the talk in order to ensure staff has ample time to process the request.

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Specific information regarding different types of talks follows below:

<table border="1" id="bkmrk-virtual-lectures%3A-wi" style="border-collapse: collapse; width: 100%; height: 330px;"><colgroup><col style="width: 99.876543%;"></col></colgroup><tbody><tr style="height: 29px;"><td style="height: 29px;">**Virtual lectures:** <span style="background-color: rgb(208, 255, 3);">will be</span> live-streamed as a matter of course, due to the technology involved. </td></tr><tr style="height: 45px;"><td style="height: 45px;">**Tutorials:** <span style="background-color: rgb(208, 255, 3);">will be</span> streamed on a case-by-case basis, as determined by the tutorial leader and the event organizers. The decision should be relayed to ICERM staff no later than 24 hours before the panel is scheduled. </td></tr><tr style="height: 45px;"><td style="height: 45px;">**Live streaming of public lectures:** <span style="background-color: rgb(208, 255, 3);">will be</span> handled on a case-by-case basis, depending on logistical considerations, in consultation with the speaker. </td></tr><tr style="height: 57px;"><td style="height: 57px;">**Panels:** <span style="color: rgb(255, 255, 255); background-color: rgb(255, 80, 80);">are not</span> live-streamed by default. Moderators for panel discussions should coordinate with panelists to decide whether or not to stream and relay the decision to ICERM staff no later than 24 hours before the panel is scheduled.

</td></tr><tr style="height: 45px;"><td style="height: 45px;">**Seminars:** <span style="background-color: rgb(255, 80, 80); color: rgb(255, 255, 255);">will not</span> be live-streamed unless specifically requested by the speaker. This request should be made to ICERM staff no later than 24 hours before the presentation</td></tr><tr style="height: 45px;"><td style="height: 45px;">**Lighting talks, project sessions, problem/discussion sessions, and group work:** <span style="background-color: rgb(255, 80, 80); color: rgb(255, 255, 255);">are not</span> live-streamed due to the large number of presenters involved.

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