Cube

User guide for ICERM's Application and Visit Management System Cube.

Introduction to Cube

Cube is ICERM's visitor management system, where participants can apply and track their attendance to and from the Institute. This guide will provide some information about how to use and manage your Cube account.

Update your Profile

After signing up for a Cube account, you can update your profile information and link your ORCID iD account.

Apply To Programs

Select the program you would like to participate in, enter your expected dates, submit your CVs, and send in Letter of Recommendations from your advisor (if you are a Graduate Student).

Submit Reimbursements

If you are eligible for financial support, upload your receipts and request reimbursements.

Speakers: Opt Out of Live Streaming

If you have an upcoming talk or lecture, opt out of Live Streaming from the ICERM website.

Organizers: Review and Track Applications

Review, rate and comment on potential participant applications to a program. During programs, view and track participant attendance and expected visit dates.

Cube: Registering a New Account

In order to attend a program or event hosted by ICERM we require that an account be created in our web application Cube at https://app.icerm.brown.edu/Cube/. For those Cube participants who have been personally invited by ICERM to attend one of our programs please view the Staff Created Account instructions for help with your first time login. All other users may follow the User Created Account instructions to get started with a Cube account.

If you are having any trouble accessing Cube or setting up your account, please contact support@icerm.brown.edu.

Staff Created Account

To get started and access your Cube account for the first time you should have received an email from ICERM staff ("ICERM | Welcome to Cube") welcoming you to the Cube system. This email will contain your login email and a first time login password which you will be prompted to reset upon logging in. (see screenshot below)

Screen Shot 2021-11-23 at 4.55.12 PM.png

After logging into Cube with your temporary login you will be presented with a form to enter in a new Cube password and any personal information to fill out your Cube profile such as academic, organization, or contact information. For more information regarding updating or filling out your Cube profile see Cube: Managing your Profile. Once a new password has been created and any additional information has been entered, hit the 'Update Profile' button in the bottom right to save your Cube profile.

After completing your Cube profile you will be prompted to register or connect your ORCID iD. Participants who do not complete ORCID iD registration will be unable to receive funding from ICERM on behalf of the National Science Foundation. For additional detail see Cube: Connecting your ORCiD.

If you are having any trouble accessing Cube or setting up your account, please contact support@icerm.brown.edu.

User Created Account

To get started creating an account visit Cube at https://app.icerm.brown.edu/Cube/. Select the 'Create New Account' button  to navigate to the account creation page. (see screenshot below)

Screen Shot 2021-11-29 at 8.52.24 AM.png

Enter your full name and email address to begin creating your account in the form provided. Once the fields have been completed hit continue where you will then be prompted for additional information regarding your organization, academic history, and contact information. After completing the form hit 'Sign Up' to complete your new Cube account.

After completing your Cube profile you will be prompted to register or connect your ORCID iD. Participants who do not complete ORCID iD registration will be unable to receive funding from ICERM on behalf of the National Science Foundation. For additional detail see Cube: Connecting your ORCiD.

If you are having any trouble accessing Cube or setting up your account, please contact support@icerm.brown.edu.

 

 

Cube: Managing Your Profile

Accessing your Cube Profile

At ICERM we encourage participants to keep their Cube profiles as up to date and accurate as possible to ensure best results in representing and communicating with our participants. To access your Cube profile you may select the 'Profile' button on the Cube home page or select the 'Profile' dropdown option from top right user menu. (see screenshot below)

Screen Shot 2021-11-23 at 3.58.21 PM.png

From the profile view you will be able to edit/update any of the personal information* associated with your Cube profile. This can include your email address or any academic, organization, or contact information**. When any updates have been made please be sure to hit the update button found at the bottom of the form to save your profile updates.

If you have registered an ORCiD iD profile to your Cube account, a link to your ORCiD account will be displayed under the name fields in the profile edit view. For additional detail about ORCiD iD see Cube: Connecting your ORCiD.

You also have the option to update your password from the profile view at any time. If you choose to update your password, it must:

*Please note, your responses to the demographic questions allow us to measure our objective to reach a representative sample of the population. All responses are appreciated. This data will be reported by ICERM only in aggregate.
If you would prefer to not answer these questions, please select "Decline to report" in the fields.

**How your name and organization are entered for your profile will be used on any welcome documents, name tags, and invitations you may receive. Make sure these fields are entered accurately.

If you are having any trouble or questions about accessing your Cube profile or updating your account, please contact support@icerm.brown.edu.

Cube: Connecting Your ORCiD

About ORCID iD

ORCID is an independent non-profit organization that provides a persistent identifier – an ORCID iD – that distinguishes you from other researchers and a mechanism for linking your research outputs and activities to your iD. ORCID is integrated into many systems used by publishers, funders, institutions, and other research-related services. Learn more at orcid.org.

ICERM needs to collect ORCID iDs as REQUIRED by the National Science Foundation (NSF), its primary funder. Only those participants who furnish their iD to ICERM can be supported with NSF funds.

 

Linking your ORCID with Cube

After logging into Cube, the ORCiD iD page can be found from the Home Screen* (screenshot below), or by going to https://app.icerm.brown.edu/Cube/orcid.

ORCiDPage*Note: If you have already linked your ORCID iD with Cube, the icon shown in the above screenshot will not appear.

From the ORCiD page, you can click one of the buttons below:

 

Verify your Cube Account is linked with your ORCID iD

After successfully linking your Cube and ORCID accounts, the ORCID page will update with a link to your unique ORCID iD page.

Additionally, your verified ORCID iD will also appear in your Profile.

Cube: Resetting Your Password

Accessing the Reset Password Form

If you forgot your password to access Cube, you can reset your password by going to https://app.icerm.brown.edu/Cube/resetpassword or by clicking on the "Reset Password" button on the top menu bar of the Login page.

Once you get the Reset Password page, you will see a form asking for the email address used to create your Cube Account (see screenshot below).

ResetPassword

Check Your Email

Using the form, enter your email address associated with your Cube account. If a valid email address is found, the form will open up with a Button. Click this button to receive an email to the email address you provided to continue the Reset Password process. (Note: If you are having trouble receiving the email, please check your spam folders.)

Password Requirements

In order to change your password in Cube, it must:

If you are having any trouble accessing the Reset Password From or accessing your account, please contact support@icerm.brown.edu.

Cube: Submitting an Application

Participants who wish to attend our programs at ICERM will need to submit an application through our web application Cube before attendance to ICERM. This page will describe how to access the application form as well as check on the status of any previously submitted applications. A Cube profile is required to apply to any program or event being hosted by ICERM.

Accessing the Application

After logging into Cube, you may access the program application page by clicking on the 'Apply' button on the Cube home page or by clicking on 'Apply' in the Cube top menu bar (see screenshot below). Alternatively you can reach the form by visiting https://app.icerm.brown.edu/Cube/apply.